How Much Do Event Rentals Cost in Minnesota?

One of the first questions every host asks is simple: what's this going to cost? Event rental pricing depends on a handful of factors, and this guide breaks down what actually drives your quote so you can budget with confidence before you ever fill out a request form.

What Affects Your Event Rental Price:

  • Tent Size & Style

    • Tent pricing scales with square footage and style, a small frame tent for a backyard party costs less than a large pole tent or high-peak structure built for a 150-guest wedding.

  • Guest Count & Seating Style

    • More guests means more tables for rent and chairs for rent. Upgraded seating, like chiavari chairs, typically costs more per unit than standard folding chairs.

  • Delivery Distance & Site Access

    • Delivery within our core Central Minnesota service area is generally straightforward, but longer distances or difficult site access (stairs, soft ground, tight driveways) can affect your quote.

  • Season & Date Demand

    • Like most Minnesota rental companies, our pricing and availability tighten up during peak wedding and graduation season (May through October) and around major holidays.

  • Add-Ons: Lighting, Flooring, Bars & Games

    • Extras like string lighting, dance floor rentals, staging rentals, a rental bar, or yard games are priced separately and added on top of your core tent-and-seating order.

Typical Minnesota Rental Price Ranges:

While every quote is custom, here's a general sense of how Minnesota event rental categories are typically priced:

  • Tent Rentals

    • Small backyard tents run on the lower end, while large wedding or corporate-event tents cost significantly more depending on size and structure type.

  • Tables & Chairs

    • Priced per piece, with standard folding chairs and tables at the affordable end and specialty seating (chiavari, farm tables) priced higher.

  • Linens

  • Dance Floors & Staging

    • Priced by square footage, scaling with the size of the floor or stage you need.

  • Photo Booths

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Sample Budget: Backyard Wedding for 100 Guests

A typical 100-guest backyard wedding in Central Minnesota might include one mid-size tent, 10-12 round tables, 100 chairs, table linens, a small dance floor, and string lighting. Rather than pricing each item separately, most couples find it more cost-effective to start from one of our backyard wedding packages or wedding rental packages and customize from there.

Ways to Save on Your Event Rental Quote

  • Book early — last-minute orders during peak season often cost more and have less availability.

  • Bundle items into a package, like our tent, table, and chair packages, instead of ordering piece by piece.

  • Be flexible on chair style if budget is tight — standard folding chairs cost less than specialty seating.

  • Confirm your final headcount before your quote is finalized to avoid over-ordering.

Get an Exact Quote for Your Event

Every event is different, so the best way to get an accurate number is a custom quote. Browse our full rental inventory, add what you like to your Wishlist, and contact us for a free quote  or call 763-398-9632 and we'll walk through pricing with you directly. Hosting a company event instead? Check out our corporate event rentals page for business-specific packages.